Linfield College Staff
  • 07-Aug-2019 to 25-Aug-2019 (PST)
  • Finance & Administration
  • McMinnville, OR, USA
  • Salary
  • Full Time

This position is eligible for a comprehensive benefits package including: medical, dental, and vision coverage. 9% retirement contributions after one year of employment; short- and long-term disability and life insurance at no cost; tuition remission eligibility for self/spouse or domestic partner/dependents; 28 days of PTO per year plus 7 paid holidays and a paid Winter Break; and use of our athletics complex for employees and their families.


Linfield College announces the search for Assistant Vice President, Financial Services & Controller and invites applications for this exceptional opportunity.. The AVP is a senior level management and leadership position within the Finance and Administration Division.  The position is responsible for the general management and direction of the Financial Services functions including Budget and Financial Analysis, General Accounting and Student Accounts, Financial Aid and special projects.  The position has direct and indirect responsibility for all College funds and accounts including operating, investments, endowment, gift, loan, life income, grant, and plant funds. Interfaces with the Board of Trustees' committees for financial affairs, audit and investment.  The position provides strong leadership for all fiscal operations, planning and financial reporting including all external audits.  Directs planning activities for the college in collaboration with leaders from the campus and administrative units.  A review of applications will begin immediately.  Applications will be accepted through Sunday, August 25, 2019.

 

Primary Duties and Responsibilities:

Leadership

  • Ensure the policies, procedures and internal controls are based on finance and industry best practices that support the strategic goals of the institution.
  • Understands the information and data needs of the President, Vice Presidents, Deans and others responsible for managing departmental funds and provide these key customers with financial information that allow them to make informed decisions and achieve their financial, strategic and operational goals.
  • Build and develop effective and high-functioning teams within the Accounting, Budget and Financial Analysis and Financial Aid department.
  • Anticipate and lead change with understanding, perspective and tools to make change seamless and effortless. Communicate effectively in these efforts.
  • Ensure superb customer satisfaction and efficient operations of the overall operations while ensuring work is performed in a timely and accurate manner. Builds a team that embraces change and promotes efficiencies. Provides professional development and training opportunities to staff.  Helps the team succeed as a whole.

Essential Functions

  • Oversight responsibility for the general ledger closing, and overall financial statement reporting ensurning accuracy and reliability of financial information. Monitor the college's financial records to ensure precision and integrity of all data.
  • Responsible for the preparation of annual financial statements for audits (regular, federal awards, 403(b)) and responsible for the coordination with the college's auditors in the annual review.
  • Generate reports that analyze college spending trends, forecast, and prepare cost studies for management and the Board of Trustees through the use of meaningful and strategic dashboards.
  • Responsible for the preparation of regulatory reporting and tax returns including the 990.
  • Responsible for all federal, state and private higher education fiscal reporting requirements and surveys for benchmarking.
  • Responsible for ensuring that the annual Conflict of Interest process are completed annually.
  • Responsible for the management of the budgets for the Accounting Office, Student Accounts, Budget and Analysis and Financial Aid offices.
  • Maintain up-to-date knowledge of accounting theory and reporting requirements, FASB and Uniform Guidance for Federal Awards (financial aid, grants, etc.).
  • Manage and maintain relationships with service providers, such as commercial banks and independent auditors, to maximize value.
  • Ensure endowments are administered in accordance with donor restriction, industry accounting standards and UPMIFA, and that the spending policy approved by the Board of Trustees is accurately applied. Make trades as directed by Investment committee of the Board of Trustees. 
  • Oversight responsibility for Accounting Grant accountings and reporting. Provide assistance as required when College is applying for federal and private grants.
  • Oversight responsibility to maintain banking and investment records, insuring accounts are reconciled monthly and all transactions are accounted for properly.
  • Responsible for all tax-exempt bond accounting, bond project reporting and compliance issues and reporting to required outside entities.
  • Responsible for oversight of the colleges operating short-term investments, endowment investments and bond reserve fund investments. Manages cash flow.
  • Responsible for CPI financial security requirements and training of college staff.
  • Responsible for the College's purchasing functions including updating and maintaining the purchasing policy and procedures, providing appropriate forms- i.e., purchase orders, purchase requisitions, and travel reimbursement.
  • Prepare special reports and analysis as needed.

College Operational Functions

  • Establish, document, monitor and enforce a system of internal controls and accounting and financial processes, and communication strategies to ensure a robust, comprehensive, and up-to date approach to highly effective financial administration and regulatory compliance.
  • Lead in the development and/or improvement of the Enterprise accounting system, controls and reporting processes. Assists with implementation of system updates/changes and provide training for staff. 
  • Works collaboratively with key functional areas of the college including human resources, registrar, admissions, international programs, facilities, informational technology, and academic affairs to ensure seamless business operations.
  • Provides professional accounting expertise as related to maintaining an effective chart of accounts; generally accepted accounting expertise as related to maintaining and effective chart of accounts.
  • Responsible for ensuring that all Department polices are reviewed and updated on an annual basis. Create policies as needed.
  • Other duties as required or requested by the Vice President for Finance and Administration/CFO.

Support of Board of Trustees

  • Develop clear and concise reports for trustee meetings in support of the Vice President for Finance & Administration/CFO.
  • Assist in the staffing of trustee committees for Audit, Investment and Financial Affairs.

Planning Functions

  • Plans and provides financial data that supports the planning activities of the college budgeting process.
  • Provides oversight of financing for capital/equipment, technology and long and short-term facilities planning.
  • Planning responsibilities include: Periodic reporting deadlines, annual audit preparation, off-budget expenses, contingency planning, accounting systems/procedures changes, improvements or modifications.

Organizational Behavior

  • Uses interpersonal skills, and organizational and multicultural acuity to help resolve difficulties and influence effective working relationships.
  • Responsible for promoting an institutional environment that supports observance of the highest ethical standards of conduct and works with university campus units to implement processes and procedures to ensure college-wide compliance.  
  • Communicates effectively and clearly both verbally and in writing.  Responds appropriately and in a timely manner to all request for information. 

Diversity/Communication

  • Fosters an organizational culture of engagement, demonstrating commitment to honoring diversity and creating a climate of mutual respect with all constituencies. Values cultural differences and similarities of individuals and collective groups.  Demonstrates a high level of interpersonal skills with proven ability to communicate effectively within a diverse and complex culture.
  • Assists in the management and support of the department by demonstrating consistent, positive leadership of departmental staff, ensuring a strong customer service focus, and modeling and implementing opportunities for strategic growth. Provides regular feedback, coaching and recognition for excellence in performance creating a dynamic, mentoring work environment.

Minimum Qualifications:

  • Bachelor's degree in finance, accounting or closely related field.
  • Certified Public Accountant.(CPA)
  • Extensive experience utilizing principles and best practices related to Finance and Administration.
  • Seven years of progressively responsible accounting experience; three years of which included responsibility for overseeing an accounting department and leading professional and support staff. Demonstrated analytical, qualitative, communication, interpersonal, and leadership skills. Audit experience required.
  • Extensive experience utilizing principles and best practices related to Finance and Administration.
  • Demonstrated proficiency in making financial presentations, and explaining accounting procedures.
  • Thorough knowledge and understanding of accounting procedures, and applicable federal and state laws and compliance.
  • Strong analytical skills, and proficiency in development of financial systems for reporting and analysis.
  • High level of emotional intelligence, and proven employee relations customer service expertise and conflict-negotiation skills.
  • Proficient computer skills including Excel and computer-based accounting systems.
  • Ability to maintain confidentiality on all matters.

 

Strongly Preferred Qualifications:

  • Experience in a non-profit and/or higher education environment.
  • Master's Degree in Business Administration

 

Application Procedure: 

To apply, please complete the online application at https://linfieldcollegejobs.applicantpool.com/jobs/

and attach the following documents.  Review of applications begins immediately.  Applications will be accepted through Sunday, August 25, 2019.

 

  • Cover Letter
  • Resume
  • List of three professional references (Calls to references will occur later in the search process and will be made only after prior notification of candidates).

 

 

About Linfield College

Linfield College is an independent, coeducational comprehensive college that combines a strong emphasis on the liberal arts with a commitment to professional and interdisciplinary programs. Linfield offers high quality academic programs and emphasizes strong support for individual students with a favorable student-faculty ratio of 10 to 1. The College is historically affiliated with the American Baptist Churches, U.S.A. and is committed to the principles of academic and religious freedom. Linfield is fully accredited by the Northwest Commission on Colleges and Universities. The McMinnville, Oregon campus includes 79 buildings on 189 acres. A second campus, located in northwest Portland at the Legacy Good Samaritan Medical Center, is home to the School of Nursing. A third program, Linfield College Online and Continuing Education, offers students the opportunity to pursue coursework, degrees, and certificates online. Enrollment totals more than 2,200 with students coming from 24 states and 24 countries. Linfield is ranked 1st among liberal arts colleges in the Pacific Northwest for ethnic diversity of students according to the 2018 US News & World Report. The College was also ranked 27th nationally by The Economist magazine in 2015 for future economic value based on average salaries of graduates. Linfield is consistently named to the President's Higher Education Community Service Honor Roll which recognizes commitment to civic engagement and service-learning. Linfield places a strong emphasis on experiential education that creates a rich learning environment. Special features of the College include study abroad programs in fifteen countries; a one-month January Term for intensive study; and internships and student research opportunities in a variety of disciplines. McMinnville is at the heart of Oregon's wine country in the Willamette Valley. The city is 35 miles from Portland and an hour from Pacific Ocean beaches. Sunset magazine ranked McMinnville as a top 20 "dream town" and Bon Apptit rated the city one of the six "foodiest towns" in the United States. In a state famed for its incredible natural beauty, the Northwest Oregon region also provides easy access to a wide variety of outdoor recreation opportunities.

We Value Diversity:  Linfield College is actively engaged in promoting, advancing, and confirming our commitment to diversity and inclusion.  We believe that a diverse and vibrant Linfield contributes to academic excellence and critical thinking. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought.  All candidates are encouraged to address how their professional and lived experience, scholarship, teaching, mentorship, and/or service will build on our diversity and inclusion efforts. 

Linfield College Staff
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